Trifecta Event Management, LLC
Last Updated: October 8, 2026

At Trifecta Event Management, LLC ("TEM," "Trifecta Event Management," "we," "our," or "us"), we value the trust our clients, event attendees, partners, and website visitors place in us.

We are committed to protecting personal information and maintaining responsible data management practices throughout our event planning, production, and management services.

This Privacy Policy explains how we collect, use, disclose, store, and protect information obtained through our website, event registration platforms, online forms, business communications, and related services.

1. Information We Collect
Depending on your interaction with Trifecta Event Management, we may collect or receive the following information:

• Personal Information: Name, email address, telephone number, mailing address, and other contact information.

• Professional Information: Company name, job title, organization affiliation, and business contact details.

• Event & Registration Information: Event attendance, registration details, preferences, guest information, and participation in event activities.

• Travel & Accommodation Information: Hotel reservations, rooming preferences, travel itineraries, transportation arrangements, and related logistical details.

• Special Event Requirements: Dietary preferences, accessibility accommodations, and other information voluntarily provided to support event participation.

• Business Communications: Information submitted through website inquiries, Google Forms, email correspondence, proposals, contracts, and other communications.

• Website & Technical Information: Website usage information, browser characteristics, device information, and other data collected through cookies, analytics, and similar technologies.

 
We seek to collect information reasonably necessary to provide our services and fulfill legitimate business and event-related purposes.

2. How We Collect Information
Information may be collected directly from individuals, provided by our clients or authorized representatives, or received through third-party service providers.

Collection methods may include:

• Our company website and contact forms

• Event registration websites and third-party event platforms

• Google Forms and other online questionnaires

• Email and direct business communications

• Client-provided attendee lists and event databases

• Hotel, travel, and transportation coordination systems

• Event applications, check-in systems, and related technologies

 
When TEM processes attendee information on behalf of a corporate or organizational client, that client may independently determine what information is collected and how it is used. Such processing may also be governed by applicable client agreements and event-specific privacy notices.

3. How We Use Information
We may use personal and business information to:

• Respond to inquiries and communicate with prospective or existing clients

• Develop proposals and provide event planning, production, and management services

• Coordinate event registrations, accommodations, transportation, and attendee experiences

• Communicate event schedules, updates, confirmations, and logistical details

• Manage relationships with venues, hotels, vendors, sponsors, and service partners

• Support event safety, accessibility, and operational requirements

• Maintain business records and fulfill contractual or legal obligations

• Improve our website, services, and overall client experience

• Send business updates or marketing communications when permitted by applicable law

 
We do not use personal information for purposes unrelated to our services without an appropriate basis or authorization.

4. Event & Attendee Information
As an event management company, TEM may collect, receive, maintain, or process attendee information on behalf of clients hosting corporate meetings, conferences, conventions, nonprofit events, festivals, and other experiences.

Information may be used to facilitate registration, housing, transportation, hospitality, event communications, and onsite operations.

Depending on the event, relevant information may be shared with authorized hotels, venues, registration providers, transportation companies, event technology providers, and other service partners as reasonably necessary to deliver event services.

We seek to limit access and disclosure to information necessary for the services being performed.

Where TEM acts on behalf of a client, the client may retain responsibility for determining the purposes and permitted uses of attendee information, subject to applicable agreements and law.

5. Third-Party Platforms & Service Providers
Trifecta Event Management utilizes third-party technology and service providers to support our operations and deliver event services.

These may include:

• Website hosting and management platforms

• Event registration and attendee management systems

• Hotel reservation and housing platforms

• Cloud-based document storage and business communication systems

• Customer relationship management and project management software

• Payment processing and invoicing platforms

• Email marketing and communication services

• Website analytics and related technologies

We seek to work with reputable service providers and consider appropriate data protection practices when selecting and utilizing technology solutions.

Third-party providers may maintain their own privacy policies, security practices, and contractual obligations. Their processing of information may also be governed by agreements with TEM, our clients, or individual users.

TEM cannot guarantee the security of independently operated third-party systems. However, we take reasonable steps within our control to manage information responsibly and address identified security concerns.
 
6. Data Security & Cybersecurity
Protecting the confidentiality and security of client, attendee, and business information is an important priority for Trifecta Event Management.
 
We maintain administrative, technical, and organizational safeguards designed to reduce the risk of unauthorized access, disclosure, alteration, misuse, or loss of information.
 
Our cybersecurity practices include:

• Enhanced Business Security: Utilizing Google Workspace Business Plus with advanced security and data protection capabilities for company communications and cloud-based document management.

• Mandatory Two-Step Verification: Requiring two-step authentication for team members accessing TEM's Google Workspace accounts.

• Access Management: Managing access to company information through administrative controls and permission-based sharing.

• Cloud-Based Information Management: Utilizing established business technology platforms to manage documents, communications, registration information, and event-related records.

• Security Oversight: Periodically evaluating our security practices, access permissions, and technology solutions to identify opportunities for improvement.

 
Access to client and attendee information is managed according to business and operational needs.

While we take reasonable precautions to safeguard information, no method of electronic transmission, storage, or processing can be guaranteed completely secure.

We remain committed to maintaining appropriate safeguards and responding responsibly to identified security incidents.
 
7. Information Sharing & Disclosure
We may disclose information when reasonably necessary to provide services, fulfill contractual obligations, or comply with applicable legal requirements.

This may include sharing information with:

• Authorized event vendors and service providers

• Hotels, venues, and transportation partners

• Event registration and technology providers

• Professional advisers and business service providers

• Government authorities or other parties when required or permitted by law

 
We do not sell personal information in exchange for monetary compensation.

We do not disclose personal information to unrelated third parties for their independent marketing purposes without appropriate authorization.

Certain website analytics, advertising technologies, or third-party integrations may involve additional information processing as described in our Cookies & Website Analytics section.

8. Data Retention
We retain personal and event-related information for as long as reasonably necessary to provide services, fulfill contractual commitments, maintain appropriate business records, resolve disputes, and satisfy applicable legal requirements.
Retention periods may vary based on the type of information, the nature of the event, client agreements, and operational or legal obligations.

When information is no longer reasonably required, we take appropriate steps to delete, anonymize, or otherwise manage it in accordance with applicable requirements and our information management practices.
 
9. Cookies & Website Analytics
Our website may use cookies and similar technologies to support website functionality, understand visitor activity, and improve the user experience.

Depending on the website features and services enabled, these technologies may collect information about browser activity, device characteristics, and website interactions.

Some cookies are necessary for website functionality, while others may support analytics, marketing, or performance measurement.

Visitors may be able to manage cookie preferences through available website controls or browser settings. Disabling certain cookies may affect website functionality.

Where required by applicable law, we will obtain consent before using nonessential cookies or similar tracking technologies.
 
10. Marketing Communications
TEM may send occasional company announcements, event updates, newsletters, or promotional communications to individuals who have subscribed, requested information, or otherwise may lawfully receive such communications.

Recipients may unsubscribe from marketing emails using the instructions provided in the communication or by contacting us directly.

Unsubscribing from promotional communications does not necessarily prevent receipt of essential transactional, contractual, or event-related communications.
 
11. Data Access, Corrections & Privacy Requests
Individuals may contact TEM to request access to, correction of, or deletion of personal information maintained by our organization.

We will review and respond to requests in accordance with applicable laws, contractual obligations, and relevant data retention requirements.

When information is processed on behalf of an event client, we may direct the request to the appropriate organization or coordinate with that client to address the request.

We may need to verify the identity or authority of an individual before fulfilling certain requests.

Additional privacy rights may apply depending on an individual's location and applicable law.

Requests may be submitted to info@trifectaeventmanagement.com.
 
12. External Websites & Links
Our website, social media channels, and event communications may contain links to independently operated third-party websites or platforms.

These external websites may maintain their own privacy notices, security practices, and information collection procedures.
We encourage visitors to review the privacy policies of third-party websites before providing personal information.
 
13. Event Photography, Video & Media
Trifecta Event Management may capture, receive, or use event photography, video, branding visuals, and related media in connection with events we plan, produce, or manage.

Depending on applicable permissions, client agreements, event notices, and release requirements, event-related media may be used for event documentation, client communications, portfolio presentations, website content, social media, and promotional materials.

Media usage is subject to applicable contractual arrangements, permissions, and legal requirements.
If you believe an image or media asset has been shared in error or would like to submit a media-related privacy inquiry, please contact info@trifectaeventmanagement.com.
 
14. Information Security Incidents
In the event of a suspected or confirmed information security incident involving personal information within our responsibility, TEM will evaluate the circumstances and take appropriate steps consistent with applicable legal requirements and contractual obligations.

Depending on the nature of the incident, these steps may include coordinating with affected clients, technology providers, cybersecurity professionals, legal advisers, and other appropriate parties.

Notifications will be provided when required by applicable law or contractual obligations.
 
15. Children's Privacy
Our company website and general business services are not directed toward children under the age of 13.
We do not knowingly collect personal information directly from children under 13 through our general business website without appropriate authorization.

Certain client events may involve minors. In those circumstances, the collection and processing of information may be governed by event-specific registration procedures, parental or guardian permissions, client agreements, and applicable legal requirements.

If you believe personal information concerning a child has been provided to us inappropriately, please contact us.
 
16. Updates to This Privacy Policy
Trifecta Event Management may periodically update this Privacy Policy to reflect changes in our services, technology, business operations, security practices, or applicable legal requirements.

Updates will be published on this page, with the revision date adjusted accordingly.
We encourage visitors to review this policy periodically.
 
17. Contact Information
For questions about this Privacy Policy, personal information, or privacy-related requests, please contact:
 
Trifecta Event Management, LLC
511 E John Carpenter Fwy, Suite 500
Las Colinas, Texas 75062
Phone: 214-414-0995
Email: info@trifectaeventmanagement.com
Website: www.trifectaeventmanagement.com